© ASP 2021 | Humaniteitslaan 228,1190 Brussels | TVA/BTW: BE 0473 384 348
The job
As an Office Manager, you are responsible for operational management. You are aware of the ins and outs of the organization and have a key role in this. You support the Management in its management of the organization, help the sales with their orders and report directly to the Head of BackOffice. You handle your tasks with the necessary discretion and professionalism. As a result, you have a varied range of tasks and no two days are the same.
Tasks and responsibilities
Office management:
- Manage logistics, housing, office materials, inventory.
- First point of contact for suppliers.
- Administrative support.
- Placing and following up the orders for the sales team
Financial and personnel administration:
- Preparatory tasks accounting & financial administration: centralizing purchase invoices, drawing up and following up customer invoices and reminders.
- Support personnel management: administrative follow-up contracts (hospitalization and group insurance, mobile contracts,…) reception of new employees,… .
- First point of contact regarding the safety & well-being of our employees.
Other various administrative tasks:
- General mail processing, messaging, and telephony.
- Organizing and arranging internal team meetings.
- Supporting activities for our members and external parties.
- Responsibilities regarding GDPR.
How do you qualify for this position?
- You have a bachelor’s degree in Office Management, or you have an equivalent experience.
- You have good communication skills in English and Dutch or French. (or both)
- Hands-on experience with Word, Excel, PowerPoint,…
- Methodical, organized and customer-oriented.
- Work both in a team and independently.
- Take into account the needs of the customer and you are a good communicator.
- You are adept at creating and improving high-quality processes.
- A real problem solver and you have an eye for details.
- Stress resistant and you are not afraid of a fast environment.
- You have a healthy interest in IT and you have potential to grow with our organization.
- You can use digital tools creatively and coordinate them efficiently.
Why should you join ASP?
We are a growing company, you can grow with us !
We consider that continuous training is vital
You will receive formal trainings to become a certified and recognized expert in key technologies such as VMware, Microsoft Azure or Dynatrace that we support. Continuous training is key to your career success and your further growth in our organization. This includes formal training, exchanging knowledge with colleagues/customers, attending events and technologies conferences in Belgium and abroad.
Small is beautiful
We are a 50 people company based in Brussels, with remote offices in Sri Lanka. We operate on a project mode or resource sharing and we focus our work on delivering successful projects and creating high client satisfaction.
Innovation drives us all
Technology is fast-moving and our strategy is to be pioneer in technologies that we select after careful analysis. Our team builds deep knowledge in the identified technologies and develops innovative products. To see an example of things we do, click here.
Our company culture is filled with #GoodEnergy
ASP offices are open, dynamic spaces designed to foster creativity and collaboration. Remote work is part of our working model. We host regular breakfast events where our employees share knowledge and we organize fun company events. We value hard work, strong communication and the ability to approach challenges with flexibility and good humor.
Our proposition
Besides a permanent contract, a competitive salary and extra-benefits, we offer you a dynamic work environment with smart colleagues in a fast-growing company and clients with exciting challenges. Our management team encourages individual growth and will give you the opportunity to be yourself and to develop yourself.
Are you interested?
Do you think you fit the profile described above and have we made you enthusiastic? Please send your CV to and motivation letter to Eveline on hr@asp.be or apply directly by filling out the form below.
ASP is an IT service provider with 50 employees. We deliver IT services within a selected range of products. We offer IT infrastructure solutions (on premise, in the cloud) and ITSM cloud software. A few years ago, we started a partnership with ServiceNow, the world leader in Cloud-based Service Management and workflow automation.
