ASP Privacy policy & use of cookies

Document date: 10/10/2019

Introduction

ASP is concerned about privacy matters and wants to notify you about how we process personal data. Our privacy policy defines our practices in relation with the information that we collect.

Following the European General Data Protection Regulation, personal data is any information that relates to an data subject.

Examples of personal data

  • a name and surname;
  • a home address;
  • an email address such as name.surname@company.com;
  • an identification card number;
  • location data (for example the location data function on a mobile phone);
  • an Internet Protocol (IP) address;
  • a cookie ID;
  • a medical record.

Our privacy policy describes how we manage personal data collected through our website or via other channels, like events, fairs or data we receive from 3rd parties. Please read the policy carefully before submitting your consent to share personal data.

Information we collect

Information you give us

Information we receive directly from the data subject are personal data collected through webforms on our website.

Personal data will be processed by ASP in these interactions:

  • Submitting the contact form;
  • Requesting an appointment, brochure, demo;
  • Registering for an event;
  • Subscribing for a newsletter;
  • Applying for a vacancy.

In aforementioned interactions, personal data will be processed, including:

  • First name and last name;
  • Email address;
  • Phone number;
  • Company / organization on behalf of which the person is making his demand.

We use the data processor Mailchimp for sending newsletters. By subscribing to an event or newsletter, you agree to the terms of Mailchimp. A data processing  agreement has been made with Mailchimp to protect your personal data, see more info here https://mailchimp.com/legal/privacy/.

Information we collect from available resources

Information we can find on public sources like the public LinkedIn profile of the data subject, the website of the company / organization and any public available source of information on the world wide web.

Information we connect using cookies

Cookies are small text files that can be stored on your computer when someone visits a website. Information such as “a choice of language” could be saved in this text file. If that person would visit the website later again, this cookie returns to the concerned website.  In doing so, the website will recognize the person’s browser & could retain it’s choice of language.

Cookies can have an expiration date. Session cookies are automatically deleted when you close your browser. But you also have permanent cookies that can be stored longer on your computer until you delete them manually.

The ASP website uses cookies for various purposes. Here you will find an overview of the most common cookies. We strive to keep this overview up to date according to continuous improvement and evolution.

Types of cookies we use

Functional cookies

These cookies are indispensable for proper operation of the website, and they do not reveal your personal identity. Thanks to these cookies, you do not have to re-enter certain types of information each time you log on to the site. This includes your language preference, font type, your user name, etc.

Performance cookies

These cookies are set for statistics, commercial, social or profiling purposes. They help you receive the information that is most relevant and appropriate for you. If you wish, you can share this information on a social network with a single click.

With regard to cookies set by third parties we refer you to the statements on their own websites. Please note that ASP has no influence whatsoever either on the contents of these statements or on the actual contents of the cookies set by these parties.

Statistical cookies

These cookies are written and read by the analytical systems we use to measure our success. ASP uses systems from Google Analytics. This data is managed by ASP and is not shared with other parties. We would also like to refer you to the third party website for more information about these cookies and their privacy policy: https://policies.google.com/privacy

 

Cookie Name Expiration Time Description
_ga 2 years Used to distinguish users.
_gid 24 hours Used to distinguish users.
_gat 1 minute Used to throttle request rate. If Google Analytics is deployed via Google Tag Manager, this cookie will be named _dc_gtm_<property-id>.
AMP_TOKEN 30 seconds to 1 year Contains a token that can be used to retrieve a Client ID from AMP Client ID service. Other possible values indicate opt-out, inflight request or an error retrieving a Client ID from AMP Client ID service.
_gac_<property-id> 90 days Contains campaign related information for the user. Our Google Analytics and Google Ads accounts are linked, that’s why Google Ads website conversion tags will read this cookie unless you opt-out. Learn more.

 

How to disable cookies

You can disable, delete or adjust the settings for cookies. Disabling cookies may mean that you will not be able to use certain functionalities of the website. Do you want to change the settings for cookies anyway? Here you can find the instructions for different browsers:

Duration

Personal data

We may not keep your personal data for longer than what is necessary for the processing purposes for which they were collected. We will appropriately and securely dispose of your personal data when it is no longer required. We take into account the sensitivity of your personal data, the purpose and the legal requirements in order to use the appropriate retention period.

General contact details and marketing details will be stored up for 5 years after the last contact.

If you have not been placed in a job by us, your personal data will be stored up to 3 years after the final contact (candidate database). At the end of this period you will be contacted again to rectify or erase your personal data.

We keep basic information about our customers and suppliers for up to 10 years for liability, legal, tax and compliance purposes after the end of the contract.

Passing on to third parties

Your personal data will not be passed on to third parties. We only use services that process personal data if we have a processing agreement with them, if they are necessary for our services and information provision and if they can guarantee the secure storage of personal data with a guarantee for your privacy.

Your personal data will only be passed on if this is necessary for the purpose for which you gave your consent and provided the personal data. A third party is called in to take care of (and distribute) newsletters and invitations. A third party can also be called in if this is required and permitted by law (e.g. in the context of a judicial investigation).

We do not provide personal data to parties based outside the EU, except for Mailchimp and Google.

Contact

If you have any questions, comments or complaints about this notice or if you wish to exercise your rights as described above, please contact us at info@asp.be .

Our legal contact

ASP

Humaniteitslaan 228

1190 Brussels

Belgium

+32 23 33 40 70